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Board Minutes

October 3, 2005

A regular meeting of the Bladen County Board of Commissioners was held in the Commissioners’ Meeting Room of the Courthouse at 6:30 p.m. with the following members present:

Greg Taylor, Chairman
Margaret Lewis-Moore, Vice Chairperson
Lewis Tatum
Delilah B. Banks
Larry Smith
Billy Ray Pait
W.D. Neill, Jr.
James G. Smith
Charles Ray Peterson
     
Johnson Law Firm – Attorney Wil Johnson
         
ITEM 1. CONSENT ITEMS:
A motion was made by James G. Smith, seconded by Billy Ray Pait and approved to adopt the following Consent Items:
A. Approve Minutes:
    September 19, 2005  
   
B.
Approve Agenda:
     
C.
Approve Budget Amendments:
   
     
Increase
Decrease
  Emergency Services
  Exp. 355020.570 Misc. Exp.
$8,000.00
  Rev. 353290.020 FBA
$8,000.00
   
  Bladen County Public Library
  Exp. 106700.331 Electronic
$500.00
  Rev. 103190.010 Comm Foundation
$500.00
   
  Social Services
  Exp. 146100.573 DSS-Sys of Care Grant
$20,000.00
  Rev. 143590.102 Sys of Care Grant
$20,000.00
   
  Exp. 146100.651 CP&L
$229.00
  Rev. 143530.031 CP&L
$229.00
   
  Administration
  Exp. 106910.950 Schools-CE
$200,000.00
  Exp. 106910.951 Schools-CO
$135,000.00
  Rev. 103190.050 FBA
$335,000.00
   
  EMS
  Exp. 325300.744 Principal-Debt. Ser.
$44,416.00
  Exp. 325300.745 Interest
$6,321.00
  Rev. 323360.009 Bank Proceeds
$100,000.00
  Rev. 323360.011 FM General Fund
$49,263.00
   
  Administration
  Exp. 106900.671 To EMS
$49,263.00
  Rev. 103190.050 FBA
$49,263.00
   
  Recreation
  Exp. 106600.740 Capital Outlay
$50,000.00
  Rev. 103660.000 Recreation-Special
$50,000.00
   
  Motor Pool
  Exp. 105010.310 Vehicle Parts/Supplies
$6,910.82
  Rev. 103190.010 Misc. Revenue
$6,910.82
   
  GIS
  Exp. 104700.450 Contracted Services
$100.00
  Rev. 104700.580 Schools & Meetings
$100.00
   
  Social Services
  Exp. 146100.672 Special Adult Day Care
$4,737.00
  Rev. 143550.034 DSS-Adult Day Care
$3,751.00
  Rev. 143550.080 FM – General Fund
$986.00
   
  Administration
  Exp. 106900.630 TO DSS
$986.00
  Rev. 103190.050 FBA
$986.00
   
  Computer Operations
  Exp. 104600.740 Capital Outlay
$20,000.00
  Rev. 103190.050 FBA
$20,000.00
   
D. Approve County Attorney Invoices:
   

Noise Ordinance

$475.00
       
E.

Approve Agreement with Advance PCS Regarding Prescription Drug Card Program:

 

ADVANCEPCS HEALTH, LP. NATIONAL ASSOCIATION OF COUNTIES MANAGED PHARMACY BENEFIT SERVICES AGREEMENT FOR MEMBER COUNTY

This Managed Pharmacy Benefit Services Agreement for Member County effective is entered into by and between AdvancePCS Health, L.P. ("AdvancePCS") and

{"Member Comitpl. Reference is hereby made to the Managed Pharmacy Benefit Services Agreement Consumer Card Program dated as of July l, 2005 (the "Agreement") among National Association of Counties ("Customei"), Member Count, and AdvancePCS under which Customer has engaged AdvancePCS to provide services to prescription drug plans for Customer and its Member Counties.

MEMBER COUNTY does hereby agree to be bound by, and to assume and perform, each and all of the terms, covenants and conditions of the Agreement as Member County (as defme+d in the Agreement) in the same manner and to the same extent as if it were a party thereto. Member County acknowledges and agrees that Customer and AdvancePCS may amend all or any portion of the Agreement, except with respect to the Initial Term, and Member County hereby agrees to be bound by any such amendment Customer shall give Member County reasonable notice prior to the effective date of any such amendment If such amendment is adverse to Member County or its Participants, Member County may, within ninety (90) days of receiving such notice from Customer, terminate its participation in the Agreement by giving prior written notice to Customer and AdvancePCS.

Customer and AdvancePCS, by their signatures hereto, accept and agree to Member County's parhicipation with the Agreement under the terms and conditions of ihe Agreement By signing this Managed Pharmacy Benefit Services Agreement for Member County, Member County acknowledges and agrees that the terms of the Agreement have been completely read, fully understood and voluntarily accepted and further agrees to be bound thereby.

NAOC k2 - vZ.doc (Q7106(2005) W=Clalm] Page 15 of 15

This document contains proprietary information of AdvancePCS, and may not be used for any purpose other than to evaluate entering into a relationship with AdvancePCS, nor may it be duplicated or disclosed to others for any purpose.

   
F. Approve Letter to Economic Development Administration:
 

October 3, 2005

Economic Development Administration
Office of Chief Counsel
1401 Constitution Avenue, NW, Room 7005
Washington, DC 20230

Via Fax: 202-482-5671 or Via Email edaregs@eda.doc.gov
Re: Comments on the Interim Final Rule
Dear EDA Chief Counsel:

We are writing to express our strong opposition to the interim final rules proposed by the Economic Development Administration (EDA) on August 11, 2005. We are specifically opposed to changing the governance and operational requirements for Economic Development Districts, increasing local costs for EDA planning and project development activities, and minimizing local government participation in local planning and development activities.

In general, we are most concerned that the interim final rules break the traditional partnership among federal, state, and local officials in advancing the economic interests of our local communities. The new rules are potentially punitive and without any appeals processes, especially with regard to the designation and future funding for Economic Development Districts (EDD). Most of the requirements for grantee performance measurements are very vague and open to varying agency interpretations among the different regional offices. In addition, the interim final rule appears to severely restrict the operational flexibility, future funding, governance structure and professional services of our EDD.

More specifically, we are adamantly opposed to the new requirements that shift the governing bodies of Economic Development Districts from the majority control of local government officials to unnamed private sector representatives. We support the active participation of our region’s business leaders and other key stakeholders in the EDDs, as required by current rules. We believe it would be harmful to our local economic development activities if local elected officials were removed from the governance structure and operations of the EDDs. This is particularly true since local governments pay the 50 percent local matching share required by EDA, are responsible for building and sustaining our public infrastructure, and have responsibility for land use and zoning issues.

We are very concerned about changes in EDA matching rates for all agency investments, including planning grants, public works investments and economic adjustment assistance. This policy change has potentially significant cost implications for local communities. Currently, each EDD must provide a 50 percent local match for their planning grant, with a potential waiver to a 75-25% rate. For our distressed communities, it takes a serious commitment and sacrifice from local government leaders to put up their share. However, our local officials recognize the benefits of working regionally to solve local problems, to build the professional technical capacity needed to pursue economic opportunities, and the community dividends that are achieved by participating in the Economic Development District. We fear the increased costs to our local communities for both EDA planning awards and infrastructure projects will put our future economic progress in jeopardy.

Finally, we are overwhelmingly opposed to efforts throughout the interim final rules that severely reduce the involvement and control of local government officials in strategic planning and development activities. This includes turning over the CEDS process in our region to private sector interests, removing local government control of the EDDs, restricting the operational flexibility and capabilities of our EDD and increasing the local cost burden for EDA projects.

Thank you for the opportunity to express our concerns on this important matter.

Sincerely,

Greg Taylor
Chairman

   
ITEM 2. MATTERS OF INTEREST TO COMMISSIONERS:

Commissioner Blanks advised that the Pleasant Union Baptist Church Gospel Singing Group recently won a gold medal at the State level. She extended an invitation to the Board of Commissioners to attend the Senior Citizens Banquet at Pleasant Union Baptist Church on Saturday, October 15, 2005 at 5:00 p.m. Dr. Blanks indicated that Representative Edd Nye will be the guest speaker.

 

Commissioner Tatum referred to an 1885 Bladen County map that he recently obtained. He indicated that it was very interesting to him and thought it would also be interesting to the Board of Commissioners.

 

ITEM 3. FINANCE:
A. Debt Setoff Program - Finance Director Lisa Coleman and Revenue Director Marguerite Coble addressed the Board regarding the North Carolina Debt Set-Off Program. Ms. Coleman advised that she and Ms. Coble recently attended a training session in Wilmington. She indicated that setoffs can be made regarding any money owed to the County. Ms. Coleman advised that outstanding debts cannot be added to county taxes. She asked the Board to consider adopting the debt setoff program for Bladen County. She further advised that a part time position would be needed to do setoffs and if approved, the position would be centralized. Ms. Coleman also advised that each department will need to have a contact within their department. A motion was made by Lewis Tatum, seconded by James G. Smith to approve the request to enter the Debt Setoff Program and to hire a centralized part-time position for the program. The vote was unanimous.
   
B. Comprehensive Fee Schedule – Ms. Coleman advised that a Comprehensive Fee Schedule was included in the agenda packet for review and indicated that all departments provided fee information that was compiled into one County-wide schedule. Ms. Coleman further indicated that the schedule would be on the October 17 agenda for consideration.
   
ITEM 4.

EMERGENCY SERVICES:

 

Designation of Applicant’s Agent - Emergency Services Director Mitchell Byrd advised that Bladen County has been declared a recipient for disaster assistance for Hurricane Ophelia as it relates to category B (protective measures) assistance. Mr. Byrd requested consideration by the Board to appoint Bladen County Emergency Management and Emergency Services Director Mitchell Byrd as the applicant designee.

A motion was made by Larry Smith, seconded by Lewis Tatum to appoint Bladen County Emergency Management and Emergency Services Director Mitchell Byrd as the applicant designee.

Commissioner Charles Ray Peterson called for discussion. Mr. Peterson questioned what method is used to reimburse employees who worked during hurricanes. Commissioner Peterson asked the County Manager to research the matter and to respond to the Board.

Chairman Taylor called for a vote on the motion. The vote was unanimous.
   
ITEM 5. ADVISORY BOARDS:
A. Keep Bladen Beautiful – Tabled
   
B. Buckhead Fire District Commissioners – Tabled
   
C. Emergency Medical Services Advisory Council - Tabled
   
A motion was made by W. D. Neill, Jr., seconded by Delilah B. Blanks and approved to table all Board Appointments except the Bladen County Highway Safety Committee. The Board requested attendance records of the advisory board members that were tabled.
   
D. Bladen County Highway Safety Committee – A motion was made by Lewis Tatum, seconded by Charles Ray Peterson and approved to appoint Terry Baker to the Highway Safety Committee effective immediately with an expiration date of August 31, 2008.
   
ITEM 7. COUNTY MANAGER:
A. Calendar Update – The County Manager reminded the Board of upcoming calendar events.
   
B. Consider Date for Meeting with Department Managers – Mr. Martin suggested November 17, 2005 at 6:30 p.m. as a potential date for department managers to meet with the Board of Commissioners regarding Strategic Planning. The consensus of the Board was to schedule the meeting on November 17, 2005 at 6:30 p.m. at (1) Jones Lake State Park or (2) Powell-Melvin Building auditorium. Mr. Martin indicated that there would be a catered meal available.
   
C.

Consider Date for Employee Appreciation Lunch – Mr. Martin requested consideration regarding the Employee Appreciation Lunch that has historically been held in November. A motion was made by James G. Smith, seconded by Delilah B. Blanks and approved to schedule the Employee Appreciation Lunch on Wednesday, November 9, 2005 from 11:30 a.m. through 2:00 p.m.

   
D. Consider Demolition of County Property – Mr. Martin discussed the dilapidated Literacy Council structure that caught fire in 2002 as a result of vandalism. He referred to an insert in the agenda from General Services Manager Robert Mazur and advised that the structure sustained considerable damage to the roof, walls and floor and that the entire area was water damaged and filled with soot. It was also estimated at that time, that repairs would be around $80,000 and the insurance payment only amounted to $56,542.29. Mr. Martin indicated that the county has talked with the fire department and due to asbestos, the building cannot be burned but can be demolished. Mr. Martin requested consideration by the Board to demolish the building due to the high replacement cost. A motion was made by Lewis Tatum, seconded by Larry Smith and approved to demolish the Literacy Council structure.
   
E.

Consider Closed Session in Accordance with N.C.G.S. 143-318.11(a)(1)(5) -Motion by Peterson, seconded by James G. Smith and approved to enter Closed Session in accordance with N.C.G.S. 143-318.11(a)(1) Approve Minutes and (5) Real Property Acquisition.

A motion was made by W. D. Neill, Jr., seconded by Delilah B. Blanks and approved to enter Regular Session.

Commissioner Charles Ray Peterson advised that he would like for the Board of Commissioners to set a date to meet with the Board of Education as previously agreed upon.

A motion was made by Larry Smith, seconded by Lewis Tatum and approved to adjourn at 7:30 p.m.
   
     
________________________
Greg Taylor, Chairman
Bladen County Board of Commissioners
   

ATTEST:

_______________________
Kathy P. Britt, Clerk

   

 

 
   

Last Update: October 19, 2005